Here are installation guides to the most common email clients. Do you need instructions to another email client that’s not listed, let us know and we’ll add it.
Webmail/Browser
Follow the Step-by-Step Guide
1. Step One
Download or save your HTML email signature file to your computer, then open it in your web browser.
2. Step Two
Once the Email Signature is open in your web browser, press Ctrl + A (⌘ + A for Mac) to highlight the signature, then press Ctrl + C (⌘ + C for Mac) to copy the signature.
Important: Do not use your mouse to select the area, only use Ctrl + A (or ⌘ + A) as you may miss out on grabbing some of the code.
3. Step Three
Login to your Gmail account and navigate to the Cog Icon at the top right of your screen, then select Settings from the list.
4. Step Four
Make sure you’re in the General Tab, then scroll down to ‘Signature’. Click inside the Text Box, and paste your email signature (Ctrl + V or ⌘ + V for Mac).
5. Step Five
Scroll to the bottom of the page, click Save Changes.
Outlook.com
Follow the Step-by-Step Guide
1. Step One
Open your supplied HTML file in your web browser.
2. Step Two
Once the Email Signature is open in your web browser, press CTRL + A (Command + A for Mac) to highlight the signature, then press CTRL + C (Command + C for Mac) to copy the signature.
Important: Do not use your mouse to select the area, only use Ctrl + A (or Command + A) as you may miss out on grabbing some of the code.
3. Step Three
Login to your Outlook.com mail account.
4. Step Four
On the top right of your screen, click the Cog icon then select Options.
5. Step Five
To the left side of your Options screen you will see a list of settings. Under the Mail category you will see a sub heading called Layout, open this and select Email signature.
6. Step Six
Yahoo Mail
Now that you are in your Email Signature Settings, you can paste your email signature. Click inside your signature window and press Ctrl + V (Command + V for Mac) to paste your email signature. Tick the two options above, then click the Save button.
Follow the Step-by-Step Guide
1. Step One
Open your supplied HTML file in your web browser, like Chrome or Firefox.
2. Step Two
Once the Email Signature is open in your web browser, press CTRL + A (Command + A for Mac) to highlight the signature, then press CTRL + C (Command + C for Mac) to copy the signature. ctrl a to select all
Important: Do not use your mouse to select the area, only use Ctrl + A (or Command + A) as you may miss out on grabbing some of the code.
3. Step Three
Login to your Yahoo Mail Account.
4. Step Four
Once logged in, hover over the Cog icon on the top right of your screen. Select Settings.
5. Step Five
From the Settings menu, select Accounts then select your Yahoo Mail account.
6. Step Six
Click inside your signature settings window and press Ctrl + V (Cmd + V for Mac) to paste your copied email signature.
7. Step Seven
Scroll to the bottom of the page, click Save Changes and you’re done!
Windows – Outlook 2019
Follow the Step-by-Step Guide
1. Step One
Open your HTML email signature file in your web browser.
2. Step Two
Press Ctrl + A to select the entire email signature, then press Ctrl + C to copy it.
IMPORTANT: Do not use your mouse to select the area, only use Ctrl + A as you may miss out on grabbing some of the code.
3. Step Three
Switch to Outlook 2019 and click File at the top left of your toolbar, then select Options.
4. Step Four
Select Mail from the sidebar and click the Signatures… button.
5. Step Five
Click New and enter a name for your email signature, press OK.
6. Step Six
Click inside the signature editor and paste your copied signature by pressing Ctrl + V.
NOTE: Your email signature may not display correctly in the signature editor. This is normal and is due to the small size of the window. Your signature will display correctly when you compose a new email.
MacOS – Apple Mail
Follow the Step-by-Step Guide
1. Step One
Open your email signature in Google Chrome or Mozilla Firefox.
Use only the Google Chrome or Mozilla Firefox web browser. Do not use the Safari web browser to copy your email signature from as there is a bug in Safari that will cause your images to stack vertically.
2. Step Two
Now that your email signature is open in a new window, press Command + A to highlight the signature, then press Command + C to copy the signature.
Note: Do not use your mouse to highlight your signature, use the key command. Using your mouse may result in you missing out on some code which will cause issues with formatting.
3. Step Three
Open Apple Mail and create a new signature by selecting Mail > Preferences…
Click on the Signatures tab at the top of the window. You should then see your email accounts in the left hand side. Select the email account that you would like your email signature to be associated with and then press the + icon at the bottom to create a new signature.
4. Step Four
Give your signature a name and make sure the “Always match my default message font” checkbox is NOT checked. Click into the signature text box and delete all of the contents, then press Command + V to paste your email signature in.
The signature won’t display the images in the signature preview window which is completely normal, as it will look fine when we send the email. Test that it has been installed correctly by composing a new email instead.
5. Step Five
Close your Preferences and compose a new email. You should see that your signature is automatically inserted.
Outlook 2019
If you find that your signature isn’t automatically inserting, you will need to go back into your Preferences and set it as your default email signature.
Follow the Step-by-Step Guide
1. Step One
Open your email signature in your web browser and press Cmd + A to select the signature, then press Cmd + C to copy it.
2. Step Two
Switch to Outlook for Mac 2019 and from the top toolbar, select Outlook > Preferences.
3. Step Three
From your Outlook Preferences window, select Signatures.
4. Step Four
With your Signatures window open, go ahead and create a new signature by clicking the + icon.
5. Step Five
Enter a name for your email signature, then delete the text below and press Cmd + V to paste your copied email signature.
Once your email signature has been pasted, you should see a clipboard icon at the bottom right of it, you may need to hover over the signature for it to appear. Click the clipboard and select Keep Source Formatting. This will ensure that your email signature uses our code and doesn’t re-format back to using Outlook’s code.
6. Step Six
Close out of the window and click Save Changes. Then set your new email signature as your default in the bottom of the Signatures window.
iOSMail App (iPhone & iPad)
Follow the Step-by-Step Guide
1. Step One
Open your supplied HTML file in your browser app.
NOTE: Do not open your email signature in your mail app, you must open it in your web browser app.
2. Step Two
Tap on the email signature and hold down. A tooltip will open with formatting options, select Select All.
Once the signature is selected, select Copy.
3. Step Three
Go to Settings and tap Mail, then scroll down and select Signature.
4. Step Four
Select either All Accounts or Per Account, whatever is preferred, then tap and hold in the field below. Select the Paste option to insert your copied email signature.
5. Step Five
You will notice that your email signature isn’t quite displaying correctly. Shake your device side to side until a text box opens prompting to undo changes. Tap Undo and you’ll see your signature’s formatting is corrected and displays as intended.
6. Step Six
Close out of your settings and compose a new email. You should see that your email signature is automatically added to the end of your email.
